- Based at our Geelong, Waurn Ponds Campus
- Full-time and continuing
- HEW 7 $105,933 - $116,643 + 17% Superannuation
Who are we?
Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.
About the role:
The Coordinator, Contracts & Compliance provides operational coordination and administration of all Deakin Residential Services (DRS) contracts, safety compliance obligations, and associated finance processes.
This position requires strong communication and stakeholder management skills and works collaboratively across DRS teams and sites, including with the DRS finance team, campus operations, and contractor partners, to ensure smooth day‑to‑day functioning of contract‑related activities. A high level of organisations skills and attention to detail are crucial for the coordinator role.
As the Coordinator, Contracts and Compliance, you will:
- Coordinate the administration of DRS contracts, including monitoring KPIs, scheduling contractor meetings, issuing non‑conformances, and ensuring compliance with contractual and legislative requirements
- Maintain the DRS contract register, ensuring records, approvals, variations, and supporting documentation are accurate and up to date.
- Process contract variations and ensure activities comply with university delegation authorities and contract policies.
To be successful, you’ll have:
- A Degree with substantial subsequent relevant experience; or
- Extensive experience and management expertise in technical or administrative fields; or
- An equivalent combination of relevant experience and/or education/training.
- Demonstrated experience coordinating contracts, monitoring KPIs, and managing contractor documentation.
- Strong understanding of financial processes including invoice validation, tracking expenditure, and applying delegation authorities.
- Proven ability to interpret and follow organisational policies, compliance requirements, and operating procedures.
Here's how to apply:
Please submit your updated resume and a short cover letter outlining your skills and experience.
For a confidential discussion regarding this role, please contact Gunilla Andersson, Head of Department, Finance on g.andersson@deakin.edu.au
For a copy of the position description, please see below:
PD Coordinator, Contracts and Compliance 583941.pdf
Applications for this position close at 11.55pm on the 19th of April
Are You Ready?
Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.
We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.
We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.
Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations.
Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process. A declaration is not required from individuals who have experienced gender‑based violence. A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.
