• Flexible location + hybrid work arrangements
• Part-time or full-time 0.6-1FTE
• 12 month fixed-term, with potential for extension
• HEW 6 $96,276 - $103,971 + 17% Superannuation

Benefits for working with us!

At Deakin, we offer more than just a job — we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow — whether you're working remotely or immersed in the vibrant energy of campus life.

The Deakin Lifespan Institute conducts internationally recognised research that enables people, families and communities to live well and thrive. The Institute focuses on how health, wellbeing and development are shaped across the lifespan, recognising that every age and stage matters. By strengthening these outcomes from the earliest opportunities, people are better equipped to reach their potential and navigate life’s challenges.

About the role

As an Institute Officer, you will play a pivotal role in supporting the leadership, operations and profile of the Deakin Institute. This is a dynamic position suited to someone who thrives in a fast‑paced, innovative environment and enjoys working collaboratively across diverse teams.

As an Institute Officer, you will:

• Deliver high‑quality research administration support across the Institute
• Coordinate the development, curation and dissemination of Institute-related content strengthen visibility and engagement internally and externally.
• Provide technical and editorial support for podcast production, including pre‑production planning, content preparation, audio editing, quality assurance and post‑production coordination.
• Collaborate with Deakin, Faculty and Institute stakeholders to support research operations across the Deakin Institutes for Health.
• Design and implement effective data and records and knowledge management systems ensuring information is accurate, accessible and aligned with organisational requirements..    

To be successful, you’ll have:

• Extensive research administration experience preferably within a tertiary institution, research organisation or health sector.
• Demonstrated ability to work with a broad suite of enterprise systems, exercising sound judgement and initiative to manage financial, people, research and governance processes
• High-level digital literacy across multiple platforms, including the Microsoft Office Suite, Teams, Zoom, Sharepoint, Deakin endorsed AI software and Atlassian software.
• Excellent written communication skills and the ability to work proactively in an agile, collaborative and dynamic environment.

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Kristin Williams (Executive Officer) on kristin.williams@deakin.edu.au

For a copy of the position description, please see below:

 PD - Institute Officer, 582976.pdf

Applications for this position close on Tuesday 7th April at 11:55pm. 

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. 

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process.  A declaration is not required from individuals who have experienced gender‑based violence.  A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.