• Based at our Geelong Waurn Ponds, Waterfront or Melbourne Burwood Campus + hybrid work arrangements
• Full-time and fixed-term (until 23^rd Feb 2027)
• HEW 7 $105,933 - $116,643 + 17% Superannuation
  
  

Who are we?

Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

About the role:
The Coordinator, Portfolio Delivery, works closely with Portfolio Delivery leaders and teams to support and coordinate the successful delivery of digital and physical infrastructure initiatives that have organisational wide impact. The Coordinator ensures alignment between project coordination, stakeholders, and organisational objectives, supporting multiple projects with a strong focus on planning, tracking, logistics, and delivery.

As a Coordinator, Portfolio Delivery you will:

• Provide dedicated coordination support across delivery teams, assisting in the planning, tracking, and delivery of multiple digital and physical infrastructure projects.
• Assist with maintaining integrated project schedules and monitoring key milestones, timelines, and deliverables to ensure smooth logistics and project execution.
• Track project status and provide updates to relevant stakeholders on progress, risks, and any variances to the plan, ensuring clear communication and governance practices are followed.
• Assist in preparing project reports, including key metrics, risks, budgets, performance, and overall project progress.
• Distil core issues from complex information, draw accurate conclusions, and simplify next steps into clear, concise terms that others can easily understand.

 In a typical day/week, you will:

• Use your knowledge and experience of project management tools and software to assist your project team with task/financial management, outcome delivery and post-project completion support.
• Schedule and support the facilitation of recurring and ad-hoc project/site meetings, and document and circulate meeting minutes/key actions
• Help create and maintain project documentation or artefacts (e.g. Project Plans, Project SharePoint sites/ Confluence pages, progress reports, tender docs, handover docs, change requests, contracts/variations, project status reports etc.)
• Connect with a range of internal/external stakeholders, ensuring that communications are facilitated, compliance obligations are met, risks are monitored, and relationships are developed.
• Contribute to both team continuous improvement activities and your own professional development journey (with support from your manager and peers). 

To be successful, you’ll have:

• A Degree with substantial subsequent relevant experience; or
• Extensive experience and management expertise in technical or administrative fields; or
• An equivalent combination of relevant experience and/or education/training.
• Experience working within an organisation with complex administrative structures, policies and procedures, preferably within the higher education sector
• Experience in project coordination and/or project management with the ability to manage stakeholders to achieve project outcomes

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a copy of the position description, please see below:

 PD - Coordinator, Portfolio Delivery_ HEW 7.pdf

Applications for this position close at 11.55pm on Monday 23rd February.

 Are You Ready? 

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.  

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success. 

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders. 

 Pre-employment safety and suitability checks:

In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. 

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process.  A declaration is not required from individuals who have experienced gender‑based violence.  A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.