• Based at the Health Education and Research Building (HERB), Geelong
• Full-time and fixed-term for two years
• HEW 6 $96,276 - $103,971 + 17% Superannuation

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

The role:

The Executive Assistant supports the Director and senior leaders within Deakin’s Institute for Mental and Physical Health and Clinical Translation (IMPACT), helping drive smooth operations across seven research domains and nearly 400 researchers.

In this fast‑paced role, you'll manage complex schedules, communications and priorities, coordinate projects and events, and provide high-level administrative, operational and meeting support. You will draft key communications, maintain efficient office systems, support partnership activities, and champion continuous improvement. Success in this role requires strong relationship-building skills, adaptability and a proactive, customer-focused mindset.

To be successful, you’ll have:

• A Degree with subsequent relevant experience; or
• Extensive experience and specialist knowledge or broad knowledge in related or aligned technical or administrative fields; or
• Extensive administrative experience preferably within a tertiary institution, research organisation or health sector.
• Demonstrated ability to work with a broad suite of enterprise systems, exercising sound judgement and initiative to manage financial, people, research and governance processes supporting a Director in a medical research institute.
• High-level computer skills in multiple software applications, including the Microsoft Office Suite, databases, Internet browsers and electronic mail exchange.
• Demonstrated capacity to work autonomously, anticipate needs, adapt to changing priorities, and deliver accurate, high-quality work. Experience in a research, health, or complex organisational setting will be highly regarded.
• Demonstrated analytical, investigative and problem-solving skills.
• Highly developed ability to manage competing priorities, coordinate across multiple internal and external stakeholders (researchers, clinicians, university leaders, funding bodies), and maintain oversight of deadlines, governance requirements, and deliverables.
• Demonstrated project and events management skills.
• Demonstrated ability to exercise diplomacy, tact and discretion as well as proven experience handling sensitive and personal information in a confidential and appropriate manner.
  
  

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Amanda Mayor, Institute Executive Officer, on amanda.mayor@deakin.edu.au   

For a copy of the position description, please see below:

 PD - Executive Assistant IMPACT.pdf

Applications for this position close at 11.55pm on Sunday 1^st March.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. 

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process.  A declaration is not required from individuals who have experienced gender‑based violence.  A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.