• Based at our Geelong, Waurn Ponds Campus (campus location open to negotiation for the right candidate) + hybrid work arrangements
• Part-time (0.6FTE) and fixed term to June 2026
• HEW 5 $83,407 - $93,548 + 17% Superannuation (pro rata, part time)

Benefits for working with us!

At Deakin, we offer more than just a job — we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow — whether you're working remotely or immersed in the vibrant energy of campus life.

Who are we?

Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

As a School Administrative Officer, you will:

• Provide highly efficient administration services across a range of core School administration, SharePoint uplift and maintenance events and governance, facilitating smooth operation of the school adhering to the University policies and procedures at all times and confidential handling of all matters.
• Responding to enquiries accurately and in a timely manner and handling confidential information sensitively, to facilitate effective communication flow between academic staff and professional staff; senior staff of the University and external parties.
• Prepare reports, statistical data and spreadsheets for planning and reporting purposes.
• Respond to general enquiries and requests in a diverse range of matters in accordance with University policies and procedures and redirecting specialised enquiries promptly and accurately in order to provide an effective service.

  To be successful, you’ll have:

• Completion of a Degree without subsequent relevant work experience; or
• Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
• An equivalent combination of relevant experience and/or education/training
• Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Laura Harman, School Manager, Faculty Services Engineering at laura.harman@deakin.edu.au   

For a copy of the position description, please see below:

 Professional - HEW 5 - School Administrative Officer - Eng.docx

Applications for this position close on Sunday 24^th August 2025 at 11.55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.