• Based at our Warrnambool location, Full-time and Fixed term until 29 Oct 2027
• Hybrid working arrangement - three days in the office and two from home
• Rewarding role where no two days look the same supporting the School of Medicine
• HEW 5 $86,744 - $97,290 + 17% Superannuation per annum

About the role:

We are seeking a proactive and highly organised Administrative Officer to support the delivery of the School of Medicine's academic programs across regional teaching locations, including Warrnambool and Ararat. In this varied and rewarding role, you will play a key part in creating a positive learning experience for future medical professionals by coordinating placement opportunities, managing agreement and compliance requirements, supporting assessments, and ensuring the smooth operation of day-to-day program delivery.

Working within a collaborative and multidisciplinary team, you will provide high-quality administrative and operational support across a range of activities. From coordinating placements, to managing records and supporting logistics for specialist teaching sessions and assessments, no two days will be the same. Your contribution will help ensure programs are delivered efficiently, meet quality standards, and provide an outstanding experience for students and academic staff.

As an Administrative officer, you will:

• Coach, guide and support team members as needed to deliver against individual, team and University goals and recognise the importance of teamwork and of effective communication amongst team members and build rapport within immediate team in ways that are respectful and inclusive of others.
• Clarify expectations and respond promptly to customer requests, queries, or complaints to ensure customer needs are met to agreed standards and timelines and seek to understand the audience by increasing knowledge of a diverse range of communication needs.
• Presents information in a clear and structured way and communicates concisely by focusing on key messages and checks that messages delivered are understood and tailor communication style and message according to audience needs.
• Actively seek to maintain positive relationship and support team members in times of pressure and change and build productive relationships with a diverse range of existing stakeholders and actively seek to maintain positive relationships. 

To be successful, you will:

• Bring experience in administration in a large organisation with complex administrative structures, policies, and procedures.
• Consider attention to detail, organisation, and communication among your key strengths, using these capabilities to effectively support stakeholders while delivering a high standard of administrative support.
• Be willing to travel to Warrnambool 3 days per week.
• Degree without subsequent experience; or Diploma with experience; or Post Trades Certificate/Advanced Certificate with relevant experience; or equivalent combination of experience and/or education/training.

Why work with us? 

You will have access to diverse benefits to support your wellbeing and success while working at Deakin. Please visit Deakin’s Employment Benefits for further information.

Here's how to apply: 

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Claudia McLean (Administrative Coordinator, Selection and Placements) at claudia.mclean@deakin.edu.au

For a copy of the position description, please see below:

 PD - Administrative Officer Warrnambool.pdf

Applications for this position close on Wednesday 2 September with interviews expected to take place on Tuesday 8^th September.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations.  

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process.  A declaration is not required from individuals who have experienced gender‑based violence.  A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.