• Based at our Melbourne, Burwood Campus + hybrid work arrangements
• Full time and fixed term for 6 months - immediate start preferable
• HEW 8 $118,801 - $136,018 + 17% Superannuation

Benefits for working with us!

At Deakin, we offer more than just a job — we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow — whether you're working remotely or immersed in the vibrant energy of campus life.

About the role:

The Deakin Institute for Citizenship and Globalisation (ADI) is one of Australia's leading social sciences and humanities research institutes

The Executive Officer provides governance support and administrative management for ADI and provides executive support to the ADI Director, Executive and Advisory Board.

This position provides senior level support with the administration of the Institute as well its strategic initiatives and provides support to the Director towards the fulfilment of the Institute Strategic Plan. The position also provides executive assistance to the UNESCO Chair in Comparative Research on Cultural Diversity and Social Justice.

As an Executive Officer, you will:

• Act as a coach and work with team members to facilitate growth and development by giving balanced, constructive feedback considering individual capability and team performance, in alignment with Deakin’s code of conduct and core university strategies and policies that promote a safe, sustainable and productive working environment.
• Provide leadership and high level strategic support and advice to the Director into the operational functions of the Institute, including: infrastructure, financial management, human resources, events, external communications, and the provision of support in the preparation and management of grant, contract research and consultancy projects.
• Provide high level executive and governance support to the Institute, including the Director, UNESCO Chair, Leadership Group, Executive and Advisory Board.
• In consultation with the Director develop and oversee the implementation of the Institute’s budget and staffing plan, ensuring that expenditure occurs in accordance with University policy.
• Manage strategic and operational administrative matters including those relating to finance, budgeting and planning, reporting, strategic planning and providing advice to staff and members with respect to the implementation and interpretation of internal and external policy and procedure.   

To be successful, you’ll have:

• Experience in managing administrative projects and engagement with proven ability to plan, implement, monitor and evaluate.
• Experience working collaboratively to develop and implement new frameworks and practices within a complex environment.
• Demonstrated research administration experience specifically relating to external grants proposal development and management support.
• Demonstrated experience as an assistant at an executive level.
• Significant experience at a senior administrative level, preferably within a tertiary institution, research institute or similar organisation.
• Knowledge and understanding of financial systems
• Experience working within a large scale and complex organisation.
• Experience with policy development and implementation.

Here's how to apply: 

Only people with the right to work in Australia may apply for this position.

Please submit your updated resume and a short cover letter outlining your skills and experience  by clicking the "Apply" button.

For a confidential discussion regarding this role, please contact Fethi Mansouri (Deakin Distinguished Professor and Director, Deakin Institute for Citizenship and Globalisation) on fethi.mansouri@deakin.edu.au

For a copy of the position description, please see below:

 PD - Executive Officer, ADI.pdf

Applications for this position close on Wednesday, 11 February 2026 at 11:55pm.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Pre-employment safety and suitability checks: In accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence, appointment to this role is subject to successful completion of relevant pre-employment checks, including Working With Children Checks and candidate gender-based violence declarations. 

Candidates may be asked to declare whether they have been investigated for an allegation of Gender‑based Violence, or determined to have engaged in conduct that constitutes Gender‑based Violence during the course of their previous employment, or otherwise in a legal process.  A declaration is not required from individuals who have experienced gender‑based violence.  A ‘Yes’ response does not automatically exclude a candidate from employment, and any information provided will be treated confidentially and considered only for relevance to the role and the University’s safety obligations.