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Team Leader, Research Grants

Apply now Job no: 533785
Work type: Full-time
Location: Geelong - Waurn Ponds
Categories: Research

  • Based at our Geelong, Waurn Ponds Campus
  • Full-time and fixed term until April 2024
  • HEW 8 - $105,612 - $120,918 + 17% Superannuation

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities. 

The Team Leader, Research Grants is responsible for solving complex issues associated with successful grant applications and negotiating mutually agreeable solutions with funding bodies, partner organisations and researchers as well as managing complex contracts, from drafting to execution. The Team Leader is also responsible for the management and coordination of all competitive research grant pre- and post-award administration processes associated with the life cycle of grants and fellowships, including coordinating the activities of the team reporting to this position. Typical duties include interpreting funding rules and eligibility criteria particularly regarding the NHMRC and MRFF grant rounds, including the provision of high level grantsmanship advice on the content of applications to ensure the preparation of high calibre grant applications in order to contribute to the improvement of the University’s application success rate. This role includes overseeing the recording and updating of pertinent information on the University’s research database and document management systems to ensure high levels of data integrity and accuracy of research income and research grant information. 

The Team Leader will maintain a very high level of expertise in at least one major Australian competitive funding source and its schemes (NHMRC-MRFF) and co-ordinate services to and liaison with the relevant funding body on behalf of the University.

Your key responsibilities will include:

  • Contract management for complex research grant contracts, from drafting to execution, including negotiating contracts NHMRC and MRFF competitive research grant application review and submission
  • Maintain a very high level of expertise in at least one major Australian competitive funding sources and its schemes (NHMRC-MRFF) and co-ordinate services to and liaison with the relevant funding body on behalf of the University
  • Minimise the University’s exposure to risk by managing all operational aspects of Deakin-Research Grants unit including pre-award, contractual and post-award processes for this position’s client group
  • Oversee communications with the designated client group regarding the implementation of the University’s strategic research priorities as well as funding opportunities. Manage the engagement with key external stakeholders including funding agencies and industry partners
  • Manage the post award processes associated with successful or transferred Awards so the contractual requirements of respective funding bodies are met in a timely manner, data collection and reporting of these activities is accurate and the University’s reputation with external funding bodies is protected and enhanced
  • Provide high level advice and support to the Deakin Research senior leadership team on how to support Divisional strategies to increase University competitive grants research income, and to University research leaders on implementing initiatives relationships to effect institutional change whilst ensuring high levels of customer satisfaction

To be successful, you’ll have:

  • Postgraduate qualifications or progress towards postgraduate qualifications and extensive relevant experience; or
  • Extensive experience and management expertise; or
  • An equivalent combination of relevant experience and/or education/training.
  • A high level knowledge and understanding of the Australian research environment and a solid understanding of the international research context
  • Experience managing complex research contracts, including drafting and negotiating contracts
  • Experience interpreting funding rules, guidelines, policies and procedures and providing high level advice to clients
  • Experience in managing the administration of research grants (pre and post-award) in a busy service environment
  • Experience in the use of research databases and a high level of competence in standard office computing applications including document management systems
  • Experience in staff supervision and management 

For a copy of the position description, please see below:

Download File Team Leader, Research Grants - PD.pdf

Applications for this position close on Sunday 5 February 2023.

Successful applicants will need to comply with vaccination mandates imposed by the relevant state/territory government. Applicants who attend third-party sites to undertake University activities will also be required to comply with any other directions or requirements in place at the third-party location.


  • Infrequent work outside business hours is required (e.g., working extra hours outside regular business hours during busy application periods as required)
  • Working with Children Check (refer to Recruitment Procedure)

Please submit your updated resume and a short cover letter outlining your skills and experience for this role.

For a confidential discussion regarding this position, please contact Kara Spilstead (Team Leader, Research Grants) on 03 5227 3005  

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

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